For startups and small businesses who are striving to establish themselves, it is important to have a healthy organizational structure, which will help to focus on optimizing the business process and ensure the delivery of quality products or services. A proper structure will let the managers consistently improve the business operations and ensure that the company has a competitive edge to thrive in the marketplace. Building a healthy structure starts by assessing the fundamental needs and goals of the company. Maintaining the structure involves running a sequence of events and updates to maintain a healthy work culture and productive workplace.
Ram Chary explaining assessing the needs of the company
Ram Chary is aseasoned business guru who helps different higher management positions at different organizations, including President and CEO of the Multimedia Games Holding Company, Inc., Executive VP of Global Commercial Services, etc. Ram explains a few fundamental things organizations need to get a grip on to define a healthy organizational structure.
Analyzing the existing policies and procedures
To build a structure, it is essential to build a proper management framework that can support production. Say, for example, for building an effective organization, you need to arrange the workforce into different functional groups like production, sales, marketing, purchase, finance, human resource, operations management, etc. Next, you should align each group’s performance goals with the organization’s strategic objectives.
Build a proper hierarchical structure
It is important to devise the organization’s hierarchical structure and publish it on the company website. Also, share the same with all employees and stakeholders through email and other forms. This will let everyone inside and related to the company know the reporting structure and understand the role and responsibilities.
Conduct surveys using standard questionnaires
By using SurveyMonkey, Zoomerang, Google Docs, Qualtrics forms, etc., you can encourage employees to respond to the survey questionnaire anonymously and understand how the working arrangements support the employees to perform their best. A thorough survey will let you measure the understanding of the employees about the company operations, their challenges, and suggestions.
Communicate with staff and help them adapt to changes
There should be an open and transparent communication channel to interact with the employees. It is also ideal for publishing monthly newsletters about events, changes in personnel, new operational practices, etc. You need to ensure that all employees respect and support the personnel around them and the organization values the cultural diversity of employees. It is also important to handle workplace conflicts effectively. Professional development of employees will enable them to act appropriately based on the situation and delivery their best.
Wrapping things up
Along with these major measures, Ram Chary also recommends that organizations encourage the employees to share their knowledge and skills and provide them opportunities to receive training and mentoring to excel in their careers. An organization should always honor and recognize individual achievements. It is also essential to implement performance-based employee management in the modern world.